Who we are

This Privacy Policy describes how Leapcodes Private Limited (“Leapcodes”, “we”, “us”, or “our”) collects, uses, discloses, and protects your information when you use our websites, products, and services (collectively, the “Services”).

Contact details

Legal name: Leapcodes Private Limited

Data Protection Officer (DPO) / Grievance Officer: [To be appointed], info@leapcodes.com / +91 88610 61626

1) Scope

This policy applies to personal data we process as a controller when you access our website(s), create an account, engage us for projects, interact with our marketing, or contact our teams. It also covers data processed on behalf of clients as a processor; in such cases, our processing is governed by the applicable service agreement and Data Processing Addendum (DPA).

2) The data we collect

• Identifiers & contact: name, email, phone, company, role, postal address.
• Account & usage: login credentials, preferences, device & browser data, IP address, pages viewed, timestamps, crash logs.
• Commercial info: proposals, SOWs, invoices, payment status (we do not store full card details).
• Marketing: newsletter preferences, campaign engagement.
• Support & communications: chat, email, and call records.
• Recruitment: CV/resume, portfolio, references, right-to-work information.
• Client content: data you provide for delivering Services.

3) Sources of data

We collect data directly from you, from your use of our Services (cookies/SDKs), from public sources (e.g., LinkedIn), and from partners/vendors (CRM, billing, analytics) consistent with law and your settings.

4) How we use data (purposes & legal bases)

• Provide and improve Services, manage accounts, deliver projects (contract / legitimate interests).
• Communicate about proposals, updates, and security notices.
• Personalize content & marketing (consent / legitimate interests).
• Detect, prevent, and investigate fraud or security incidents.
• Comply with laws and respond to lawful requests.

5) Cookies & similar technologies

We use essential, analytics, and advertising cookies. You can manage preferences via our cookie banner or browser settings. See our Cookie Notice below.

6) Sharing & disclosures

• Vendors & subprocessors (hosting, analytics, payments).
• Professional advisors (lawyers, auditors, insurers).
• Legal requirements or protection of rights & safety.
• Corporate transactions (merger, acquisition, insolvency).

We do not sell personal data.

7) International transfers

Where data is transferred internationally, we implement appropriate safeguards such as EU Standard Contractual Clauses.

8) Data retention

We retain data as long as necessary to fulfil purposes, comply with law, resolve disputes, and enforce agreements.

9) Your rights

Your rights depend on your region. You may be able to:

• Access, correct, update, or delete your data.
• Restrict or object to processing.
• Withdraw consent at any time.
• Request data portability.
• Lodge complaints with authorities.

India (DPDP Act, 2023): Access, correction, deletion, grievance rights.

EEA/UK (GDPR): Full GDPR rights apply.

California (CCPA/CPRA): Disclosure, correction, deletion, opt-out of sharing. We do not sell personal information.

10) Children’s privacy

We do not knowingly collect data from children under 13 (or older as per law). If a child provided data, contact us for deletion.

11) Security

We implement technical, administrative, and physical safeguards. No method is fully secure; we cannot guarantee absolute security.

12) Third-party links

Our Services may contain links to third-party sites. Their privacy practices are governed separately. Please review their policies.

13) Changes to this policy

We may update this policy periodically. Material changes will be notified via the Services or by email.

14) Contact us

For questions or rights requests, contact info@leapcodes.com. Please include your region and identity verification details.

Cookie Notice (Summary)

• Essential: required for core functionality (cannot be disabled).
• Analytics: helps improve user experience.
• Marketing: for relevant ads & performance tracking.

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